Purchase Management

Give your purchasing team everything they need to complete the purchase, at the same gathering all required approvals and data required for accounting.

Purchasing Chaos

Your current purchase management consists of unstructured email, internal chat messages, a quick request while getting a coffee.

  • wait who requested the new laptop?
  • wasn’t there an email requesting a new keyboard?
  • Did I already order the mouse for Susan? Or was that for Bob?

Centralize all requests

Get all purchase requests in a central place, your employees will use a centralized form to submit all purchase requests while defining mandatory data required to fulfill the purchase request. No more running after data, no more guesswork about existing purchase requests.

Remove approval friction

That new laptop requires approval, but who is in charge of approving and when do they have time?

Prevent blocking your purchasing team by running after approvals. Defining an approval workflow will ensure that the purchase request goes instantly for approval to the responsible person. Your purchasing team will receive only approved purchase requests, removing friction and preventing them from wasting time running after approvals.

Make the finance department happy

Having a structured and central purchase management is great, but what cost center does this belong to? How much purchasing was done for this cost center?

By defining your requirements for purchasing, employees will be required to enter the cost center for every purchase, this will enable you to answer financial questions with hard data and numbers. No need to go through old invoices, it’s all there with the click of a button.

Keep employees in the loop

Getting a lot of questions like this?

  • When is my order arriving?
  • Was my order approved?

Notifications will be sent about approvals and order status as well as an ETA for the delivery, by keeping your employees in the loop about their orders this will permit your purchasing department to focus on its tasks.

But why stop at notifications? Let the purchase management bot answer the questions. With the Chatbot these questions can be answered quickly without having to keep track of all notifications.

Automatically send purchase orders to suppliers

Still, generating bulk purchase orders in Word? Copying data from the purchase request into a document, missing a product, or mistyping the mount?

With the click of a button, a purchase order PDF will be created and sent directly to your supplier. All the approved requests will be added to the purchase order and mailed as PDFs directly to your supplier, no need to copy any data, and no need to search for the supplier email address, everything is there when you need it.

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